Digital Competition Format and Submission Rules

To enter one of our Digital Competitions then, as well as the rules on criteria etc., you need to follow these Format and Submission Rules and submit your entries by the due date.

File format

To be compatible with the digital projector,  images must be in JPEG format, in RGB mode (even if monochrome) and in the sRGB colour space.

Images must not exceed 1600 pixels wide by 1200 pixels high. If you are using your image in portrait orientation, the maximum of 1200 pixels high still applies. Scale your image proportionally so its size does not exceed these figures and at least one side is at the maximum size allowed.

Your software may well help you find the correct dimensions. For example in Photoshop the Image Size command allows you to constrain the proportions of your image so they remain proportional while you try setting the width to 1600 pixels. If the software offers you a height that is less than or equal to 1200 pixels then you have correctly re-sized your image. If the height offered exceeds 1200 pixels then set the height to 1200 pixels and let the software select the width for you. The width offered should then turn out to be less than or equal to 1600 pixels.

Do not fill in any non-image areas which are spare around your image: the projection software will project these areas as black.

Submitting images

If you have an internet connection then you must submit your entries online using the upload website at

Your title will be read out audibly, so please do not exceed 50 characters, including spaces. Please do not include ‘-’ or ‘_’ in titles. A correct example would be ‘Rose Garden’.

If you are submitting a sequence of images and it is important that they be shown in a particular order, then upload then in the order you want them to be shown.

Here is the procedure:

  • Login using your username and password.  If you don’t have one, ask the digital secretary to send you an invite.
  • Select the correct competition.
  • Follow the instructions for upload of each image.
  • Browse your own files to select the image (as prepared above) which will then appear in ‘title’.
  • Enter the title.
  • Click on ‘submit’.

If the image is in the correct format the list of competitions will have a green box rather than a red one, and it will show the images that will be included in the competition.

If the image is not in the correct format you will receive an error message and the file will not be uploaded. Correct the error and reselect to resubmit.

If you get an error that you don’t understand, please email the message along with your image file to Tim Sawyer.

  • Add further images to this competition or upload to another competition.

As well as competition use, the Club will keep the digital images solely for record purposes, for use on the website and the end of year awards ceremony presentation where required. The photographer will retain copyright.

If you do not have an internet connection, consult the Digital Secretary in good time on how to submit your entry.

Checklist prior to entering digital competitions

1. Original photographs not previously entered in the Club’s annual competitions.
2. Saved as JPEG files in RGB mode and in the sRGB colour space.
3. Size the image correctly.
4. Name the file correctly.
5. A maximum of two images per competition are permitted (see special rules for the Rundle Trophy and Audio Visual).
6. Submit online.